The IAPTC Articles of Association, developed and initially adopted in 1999 (and amended several times), provide for the following with respect to the IAPTC Executive Committee:
Para 2. (in part) “The general direction of the work of the Association shall be the responsibility of the Executive Committee….”.
Para 3. “The Executive Committee of the IAPTC will consist of; the three members of the Presidency and the upcoming Host; the chairpersons of the Military, Police and Civilian Committees as well as the chairpersons of such other committees formed to support both the Executive Committee and the roles, responsibilities and objectives of the Association; a senior representative from UNDPKO; and the Director of the Secretariat. The Committee composition also provides for the inclusion of ex-officio members”.
The Functional Chairpersons (Military/Police/Civilian/Pedagogical) first became fully active members of the IAPTC Executive Committee in 2004, one year after the committee adopted a formal planning session in 2003, to be held a few months ahead of the annual conference. The number of chairs was increased from three to four some years ago (with the addition of a Pedagogical chair) in order to ensure that each of the four regions could have a chair responsibility, and to contribute to overall regional balance on the Executive Committee.
The Functional Chairs: Roles and Responsibilities:
1) A fundamental responsibility is to participate as a member of the Executive Committee in the management of the Association including and, especially, in dealing with management issues in-between conferences and in-between the planning meeting and the annual conference.
2) A second responsibility is to contribute to the detailed planning of the annual conference program including with follow-up responsibilities for both arranging/contacting/guiding speakers and ‘further program development’.
3) A third responsibility is to plan and lead functional discussions during the annual conference and/or during the IAPTC Plus.
4) A fourth responsibility is to work within the functional networks to enhance membership in between conferences;
Guidelines for Functional Chairs:
The Functional Chairs are organizationally based, and not individual volunteers;
The Executive Committee as a whole should strive to maintain regional balance.
For the Functional Chairs, this means one from each region.